Open Records Policy
Township has a long-standing tradition
of providing openness in government and
stands committed to the Pennsylvania
Right-to-Know Law. It is also Dingman
Township’s goal to provide prompt and
courteous service to the public. In
order for the Township Staff to expedite
requests for copies of records and
documents, the Dingman Township Board of
Supervisors has promulgated the
following policy for the request of
records and documents:
1. Verbal requests often
result in miscommunication. Therefore,
all requests should be made in writing
on the form provided by the Township.
All requests must be as specific as
possible as only the information
requested will be provided. Do not
expect the Township Staff to “read your
mind” or guess what you may require.
3. People requesting records
shall not be required to disclose the
purpose of the request. However, if
privacy is not an issue, the requester
is advised to discuss the request with
an appropriate Township Staff member.
The Staff member may be able to assist
by helping the requester refine the
request or recommending additional
records that may be of service.
4. Record requests may be
submitted in person weekdays (except
legal holidays) at the Township Office
between the hours of 8:30 AM and 3:00
5. Record requests may be
mailed to the Township Office at the
Township Municipal Building
Record requests may be submitted by
electronic means at any time. Requests
should be sent by facsimile to (570) 296
– 2150 or by e-mail to
Records not received by 4:00 PM shall be
considered received at the start of the
next business day.
All records requests must be directed to
the Dingman Township Open Records
Officer. The Open Records Officer for
Dingman Township shall be the Township
Secretary, Karen Kleist.
8. Dingman Township may charge
fees that are consistent with the Act.
The fees shall be incorporated into the
Township fee schedule. Records will not
be released if any applicable fees have
not been paid.
The Pennsylvania Right-to-Know Law
requires that the Township’s Open
Records Officer redact certain
information specified by the law.
Therefore, do not expect the requested
record to become available at the time
in which it is requested.
The Township staff will provide the
record requester with copies of the
appropriate records. The staff cannot
collate, complete forms, or otherwise
assemble the records or data into
another form for the requester.
The Dingman Township website (www.dingmantownship.org)
contains a large amount of information
that is commonly requested. The public
is advised to peruse the Township’s
website first before making a document
12. Businesses are hereby
advised that documents submitted to the
Township may become public documents
that are available for public review and
copying. If your submission contains
confidential proprietary information or
bona fide trade secrets (as defined by
the Pennsylvania Right-to-Know Law) you
should include with the submission a
written statement that the information
is confidential. The Open Records
Officer shall review the statement and
will redact the information where